Privacy Notice

General data processing on the website

Contact form and contact by e-mail

If you send us requests via our contact form or email, your details from the contact form or email, including the contact data you have provided there, will be stored for the purpose of processing your request and in the event of follow-up questions. Under no circumstances will we pass on this data without your consent. The legal basis for processing the data is our legitimate interest in responding to your request pursuant to Art. 6 para. 1 (f) GDPR and, if applicable, Art. 6 para. 1 (b) GDPR, provided that your request is aimed at concluding a contract. Your data will be deleted after final processing of your request, provided that there are no legal storage obligations to the contrary. You can object to the processing of your personal data at any time in the case of Art. 6 para. 1 (f) GDPR.

Newsletter

If you would like to receive the newsletter offered on our website with regular information about our SUBMARINER’s activities, we need your email address as a mandatory information. We use the so-called double opt-in procedure for sending the newsletter. This means that we will not send you our newsletter by email until you have expressly confirmed that you agree to the dispatch of newsletters. In the first step, you will receive an email with a link to confirm that you, as the owner of the corresponding email address, would like to receive the newsletter in the future. With the confirmation you give us your consent according to Art. 6 para. 1 (a) GDPR that we may use your personal data for the purpose of the desired newsletter dispatch.

When registering for the newsletter, in addition to the email address required for sending the newsletter, we store the IP address via which you have registered for the newsletter as well as the date and time of registration and confirmation so that we can trace any possible misuse at a later point in time. You can cancel the newsletter at any time via the link inserted in each newsletter or by sending an email to the above-mentioned responsible party. After your cancellation, your email address will be deleted from our newsletter distribution list immediately, unless you have explicitly consented to continued use of the data collected or continued processing is otherwise legally permissible.

We use MailChimp as our email marketing platform to manage and send our newsletters. You can learn more about MailChimp’s privacy practices by visiting their policy at: https://mailchimp.com/legal/

Forms (Jotform, and similar) distributed via various channels

In addition to the forms embedded on our website, we may also distribute forms (Jotform or similar) through various channels, including but not limited to emails, Teams chats, QR code scans, and links provided in blog posts or other pages on our website. The purpose of these forms may include, but is not limited to, collecting feedback, inquiries about participation in our projects, and gathering information necessary for project involvement.

By submitting any form distributed through these channels, you agree to the processing of your personal data in accordance with this privacy policy. The data collected through these forms will be used solely for the purposes stated in the form and will not be shared with third parties without your explicit consent.

The legal basis for processing this data is our legitimate interest in fulfilling the purpose of the form (Art. 6 para. 1 (f) GDPR) or, where applicable, your consent (Art. 6 para. 1 (a) GDPR). Your data will be deleted after the purpose of the form has been fulfilled, provided there are no legal obligations requiring us to retain it longer. You may withdraw your consent at any time by contacting us, which will not affect the lawfulness of processing based on consent before its withdrawal.

Web analytics

Our website uses web analytics and tracking tools to analyze user behavior and improve our services. These tools collect data in a manner that is relevant under data protection laws. We ensure compliance by implementing necessary technical and organizational measures (TOM), such as IP anonymization and data processing agreements. Below is detailed information about the tools we use:

Google Analytics

This website utilizes Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The data generated by Google Analytics about your use of this website is typically transmitted to and stored on a Google server in the USA.

Data Processing and Scope:

Google Analytics collects data about your interactions with our website, including pages visited, time spent on pages, and other usage data. This information is used to compile reports and provide other services related to website activity and internet usage.

Purpose of Data Processing:

We use Google Analytics to understand how our website is used, enabling us to enhance the user experience and optimize our site and advertising efforts.

Legal Basis for Processing:

The use of Google Analytics is based on your consent pursuant to Art. 6 para. 1 (a) GDPR. Consent is obtained via our cookie consent banner when you first visit our site.

Legitimate Interests:

In cases where consent is not applicable, the processing is based on our legitimate interest pursuant to Art. 6 para. 1 (f) GDPR. Our legitimate interest lies in optimizing our website and understanding user behavior to improve our services and marketing strategies.

Retention Period:

Data collected through Google Analytics is retained for a period necessary to fulfill the purposes outlined in this privacy policy, after which it is automatically deleted.

Opt-Out Options:

You can opt-out of Google Analytics by downloading and installing the browser add-on available at: https://tools.google.com/dlpage/gaoptout.

IP Anonymization:

We have activated the IP anonymization feature on this website. This ensures that within member states of the European Union or other parties to the Agreement on the European Economic Area, your IP address is truncated before being transmitted to the USA. Only in exceptional cases is the full IP address sent to a Google server in the USA and shortened there. On behalf of this website’s operator, Google uses this information to evaluate your website use, compile reports on website activity, and provide other services related to website and internet usage.

Consent Mode:

We have implemented Google Analytics’ Consent Mode via the Google Site Kit plugin. This mode allows us to adjust how Google’s tags behave based on the consent status of your users. Consent Mode helps us to respect users’ choices regarding the processing of their data while still gaining insights from Google Analytics. For more information on how Consent Mode operates, please visit: https://sitekit.withgoogle.com/documentation/using-site-kit/consent-mode/.

For more information on how Google Analytics handles user data, you can review Google’s privacy policy at: https://policies.google.com/privacy.

Social media links

On our website social media (LinkedIn, BlueBioMatch and Instagram) is solely embedded as a link to the respective service. After clicking on the embedded text/image-link you will be directed to the website of the respective provider. User information will only be transferred after the redirection to the respective provider. Information regarding the use of your personal data through the use of the website can be found in the privacy policies of the visited websites.

Social media embeds

We integrate components from various social media platforms, including YouTube, LinkedIn and Instagram, to enhance user engagement and provide additional content.

Data Protection Provisions for LinkedIn, Instagram, and BlueBioMatch

When you visit a page on our website that includes components from LinkedIn, Instagram or BlueBioMatch, your browser automatically connects to the servers of these platforms. This connection informs the respective platform about which specific pages you visit on our site. If you are logged into your account on these platforms, they can associate your visit with your account. To prevent this, log out of your accounts before visiting our site. For more information, please refer to the privacy policies of LinkedIn, Instagram, BlueBioMatch and YouTube:

• LinkedIn Privacy Policy
• Instagram Privacy Policy
• BlueBioMatch Privacy Policy
• YouTube Privacy Policy

Data disclosure and recipients

As a rule, your personal data will not be transferred to third parties, unless

• we have explicitly referred to this in the description of the respective data processing,
• You have given your express consent to this in accordance with Art. 6 para. 1 p. 1 (a) GDPR,
• the disclosure is necessary pursuant to Art. 6 (1) p. 1 (f) GDPR for the assertion, exercise or defense of legal claims or is in our legitimate interest for other reasons and there is no reason to assume that you have an overriding legitimate interest in not having your data disclosed,
• there is a legal obligation for the transfer according to Art. 6 para. 1 p. 1 (c) GDPR and
• this is required according to Art. 6 para. 1 p. 1 (b) GDPR for the processing of contractual relationships with you.

Duration of the storage of personal data

The period for which the personal data will be stored is determined by the relevant statutory storage periods, e.g. from commercial law and tax law. The corresponding data is deleted routinely upon expiry of the respective period. If data is required for the fulfilment of a contract or contract initiation, or if we have a legitimate interest in further storage, the data will be deleted if they are no longer required for these purposes or if you make use of your right of withdrawal or objection.

Your rights

Listed below are the rights of the data subject vis-à-vis the data controller regarding the processing of your personal data:

• The right, pursuant to Art. 15 GDPR, to obtain information about your personal data processed by us. In particular, you may request information about the purposes of processing, the categories of personal data concerned, the categories of recipients to whom your data has been or will be disclosed, the envisaged period for which the data will be stored, the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object such processing, the existence of a right to lodge a complaint with a supervisory authority, the origin of your data, if these have not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information about its details.
• The right to obtain without undue delay the rectification of inaccurate personal data concerning you in accordance with Art. 16 GDPR.
• The right to request the erasure of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary to exercise the right of freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.
• The right, pursuant to Art. 18 GDPR, to demand the restriction of the processing of your personal data if the accuracy of the data is contested by you, the processing is unlawful, but you oppose the erasure and we no longer need the data for the purposes of processing, but they are required by you for the establishment, exercise or defence of legal claims or you have filed an objection against the processing pursuant to Art. 21 GDPR.
• The right, in accordance with Art. 20 GDPR, to receive the personal data concerning you, which you have provided to us in a commonly used and machine-readable format and the right to transmit those data to another controller.
• The right to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of the federal state of our registered office stated above or, if applicable, that of your usual place of residence or workplace.
• The right to withdraw your given consent pursuant to Art. 7 para. 3 GDPR: You have the right to withdraw your given consent concerning the processing of your personal data with effect for the future at any time. In the event of withdrawal, we will delete the data concerned without delay, unless further processing can be based on a legal basis for processing without consent. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Right to object

If your personal data is processed by us based on legitimate interests pursuant to Art. 6 para. 1 (f) GDPR, you have the right, pursuant to Art. 21 GDPR, to object at any time to the processing of your personal data on grounds relating to your particular situation. If the objection is directed against the processing of personal data for the purpose of direct marketing, you have a general right of objection without the requirement of stating a particular situation. If you wish to exercise your right of withdrawal, objection or any of your other rights, simply send an e-mail to contact@mpacommunity.network.

Changes to our privacy notice

We reserve the right to adapt or update this privacy policy, if necessary, in compliance with the applicable data protection regulations. In this way, we can adapt it to the current legal requirements and take account of changes to our services, e.g. the introduction of new services. The most current version applies to your visit.

Status of this privacy notice: 05.11.2026